Policy
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Key Control
The following applies to the issuance and return of all campus keys for
Morgan Community College. It is designed to provide security for campus
buildings while accommodating appropriate employee access.
Keys will be issued to contractual and classified employees only. Key
holders ARE NOT to duplicate keys or loan their issued keys to others.
Issuance relating to required authorization, signatures, implementation
and maintenance of this Policy will be the responsibility of the Vice
President of Administration.
No keys will be issued to workstudy students except in specific cases
approved by the Vice President of Administration.
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Authorization and Issuance of Keys
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- A Key Request Form will be generated by the office of the Vice
President of Administration upon a written request from the campus
President or appropriate Dean. Employment status will be
verified by the office of Human Resources. Specify the key required by
indicating the building, room number, key number and/or office letter.
In some instances, additional information may be required. Special
area keys (sub-masters) and campus-wide keys (Grand-masters) will
require authorization from the campus President or Vice President of
Administration.
- M & O will cut the key requested from the Key Request Form and
notify the employee when the key is ready. It is the employee's
responsibility to pick up the key from the Assistant to the Vice
President of Administration and sign the appropriate form(s) which will be kept on file with M
& O. Access to exterior entrance and security codes must be
authorized by the campus President or Vice President of
Administration.
- M & O will maintain a Key Request File for future record storage
and reference.
Vice President of Administration or designee will be responsible
for:
- Authorizing forms for the issuance and return of keys to staff in
their area of work assignment as necessary.
- Determining, upon recommendation of the Supervisor, the distribution
of keys.
- Maintaining a record of key issuance and return.
- When transferring employment or office change within the college, the
Supervisor will recommend to the Vice President of Administration the
return of old keys and the issuance of new ones.
- It is the responsibility of the Supervisor to verify the employee's
keys with the Key Control Manager before signing the Clearance Form
for Termination.
- Supervisors are responsible for providing names of persons and times
if necessary of personnel allowed to request an unlock of their
secured areas.
Employees will be responsible for:
- Signing for and maintaining security of all keys issued to them
through the President, appropriate Vice President or Dean.
- Reporting immediately, in writing, loss or theft of keys to the Vice
President of Administration.
- Returning keys to the Vice President of Administration or his/her
designee upon terminating college employment. The employee will not
receive a final paycheck until the appropriate Supervisor has signed
the Exit Clearance Form for Termination verifying that all keys held by
the employee have been returned.
Plant Maintenance and Operation will be responsible for:
- Unlocking doors during regular scheduled college hours.
- Granting special request unlocks of secured areas (labs, storerooms,
classrooms), for non-contractual/classified employees only if a written
memo is on file in the records, prior to the unlock, from the President or
appropriate Vice President/Dean.
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