Policy

There are two categories into which organizations wishing to use the College facilities may fall.  (NOTE:  There will be no fee for any "college related" function, including student organizations)

Group I.    FOR PROFIT entity;  use not related to college activity

Group II.   NON PROFIT entity; use not related to college activity

The College reserves the right to restrict vendors as to the specific time, locations and the manner in which contact may be made with students or staff and/or in which items may be sold.

The College reserves the right to preserve the property under its control and for the use to which it is lawfully dedicated.

In granting use of facilities to commercial advertisers and/or fund raisers the College shall take into consideration the contracts and agreements in effect with vendors who presently provide services to the College, its students, faculty and staff.

Approval of Use of Facilities

1. Application to use the College facilities may be requested by an individual or group through the College Scheduler. An "Application for Use of Facilities"  must be filled out and returned to the College Scheduler. The rental of College facilities is subject to approval by the Vice President of Administration.
2. The College's Facilities may be scheduled by non-college organizations and groups when those facilities are not scheduled for college activities. All requests shall be directed to the College Scheduler. Requests for future terms will not be approved until the term begins and the instructional commitment is identified. Requests received during the term shall be given consideration, subject to the availability of the time requested.

If approval for use of College facilities is granted, the group or individual must abide by the following conditions:

1. Provide an event supervisor or sponsor who will be responsible for the supervision of the group at all times; for insuring that the group remains in the designated area; and for leaving the facilities in reasonable order.
2. Accept responsibility for reimbursing the College for regular fees, damages and/or additional charges for excessive cleanup costs that might occur in the use of the scheduled activity.
3. Depending upon the nature of the function, the College may require the presence of a uniformed officer to protect persons attending and seeking admittance and to protect College property involved. The College shall determine the minimum number of security personnel or additional personnel, which will be needed to accommodate the function. The group will be responsible for paying the officer, at the prevailing rate, at the end of the event.
4. The event sponsor will insure that all promotion and advertising of events involving the use of College facilities shall identify the individual or group sponsoring the event.
5. Comply with Local, State, and Federal laws and College policies and regulations.
6. Protect the rights of speakers to be heard, the rights of the community to hear speakers and the reputation of the College as a center of free speech.
7. No vehicles of any kind will be permitted to park on lawns, paved walks (concrete or blacktop), ramps or any areas not specifically designated for vehicles.
8. College facilities may not be used in any manner to involve the College as endorsing a partisan, political, sectarian or religious position or commercial product or services.
9. No one is authorized to go to the roof of any building.
10. The College is not responsible for any theft, accident or injury which may occur at any event sponsored by a non-college group or organization. Liability insurance of $500,000 naming Morgan Community College as additionally insured may be required and must be received before final approval and use of the facility may take place.

Limitations on Use of College Facilities

1. The following are not permitted to operate on the College Campus or in any of its buildings or facilities without specific approval of the Vice President of Administration and/or the Dean of Student Success and Enrollment Management

1. Solicitors
2. Sales Persons
3. Peddlers
4. Canvassers

2. Facilities may not be used in ways which interfere with the College's teaching, administrative and service activities. Illustrations of such kinds of interference are the following: violence, property damage, persistent noise at a level clearly disruptive, extension of protests into buildings, petitioning, etc.
3. Anyone using facilities without proper authorization or in an unauthorized manner will not only be subject to regular fees plus a damage charge, but may also be denied further use of College facilities.
4. Violation of any part of this procedure or irresponsible conduct by members of the group will be grounds for cancellation of the activity by either the sponsor of the group or a College Official without waiving the costs incurred and due the College.
5. Animals are not permitted in any College facility unless directly associated with class instruction, approved programs, or guide dogs for the blind.
6. The College reserves the right to amend this procedure as need arises for the safety, care and cleanliness of the premises and for preservation of good order therein.
7. Alcoholic beverages may not be dispensed or consumed in any college facility without the prior approval of the President and/or Vice President of Administration.

Fee Policy for Facilities

Fees, unless waived by the College President or Vice President of Administration/Finance, will be charged as follows:

Group I.    FOR PROFIT entity;  use not related to college activity

Group II.   NON PROFIT entity; use not related to college activity

Use of a Classroom or Bloedorn Hall

A.  Monday through Friday 8am-10pm or Saturday 8am-3pm

      Group I: Up to 4 hours-$50/day/room; 4 hours or more-$100/day/room

      Group II: Up to 4 hours-$40/day/room; 4 hours or more-$80/day/room

      Group I and Group II: M-F after 10pm or Saturday after 3pm-$50/hour/room

B.  Sunday: Charges are on an hourly basis

      Group I and Group II: $50/hour

Use of Founders Room

A.  Monday through Friday 8am-10pm or Saturday 8am-3pm

      Group I: Up to 4 hours-$80/day; 4 hours or more-$150/day

      Group II: Up to 4 hours-$60/day; 4 hours or more-$120/day

      Group I and Group II: M-F after 10pm or Saturday after 3pm-$50/hour

B.  Sunday: Charges are on an hourly basis

       Group I and Group II: $50/hour

 Use of Cottonwood Student Services Conference Room or Seminar Rooms

A.  Monday through Friday 8am-10pm or Saturday 8am-3pm

      Group I: Up to 4 hours-$25/day; 4 hours or more-$50/day

      Group II: Up to 4 hours-$20/day; 4 hours or more-$40/day

      Group I and Group II: M-F after 10pm or Saturday after 3pm-$50/hour

B.  Sunday: Charges are on an hourly basis

      Group I and Group II: $50/hour

            Payments are to be made in advance of the event; no deposits will be accepted.  If the event runs beyond scheduled time, additional costs based on above fees will be invoiced.

If event is canceled at least 48 hours prior to scheduled date, a full refund will be given.

Use of technology equipment requires additional fees and arrangements.

Procedure

1. Schedule rooms, complete Application for Use of Facilities Form, notify M&O of scheduled events and in conjunction with Accounting Services, collect fees for room usage

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