Morgan Community College

Academic Standards

CP 4-30

Good Standing

 A student in good standing is one who is eligible to continue his/her enrollment in the College, to return to the College, or to have a copy of his/her permanent academic record released.

 

Procedure

 A student is admitted to the College with the status of good standing. S/he may lose the status of good standing by not paying debts to the College, by not returning College property, or by violating rules or regulations established in the Student's Rights and Responsibilities policy. Normally, the Dean of Student Success and Enrollment Management is involved in the decisions regarding the status of good standing.

 

Full-time Academic Load

 The full-time student seeking an Associate Degree can expect to attend the college for two calendar years, taking an average of fifteen (15) semester credit hours in each term (Spring and Fall Semester for each year). A full-time academic load is considered to be twelve (12) to eighteen (18) semester credit hours where a semester credit hour is equivalent to a 50-minute lecture each week for 15 weeks. A course load may not exceed twenty (20) credit hours of course work per term. Certain occupational programs approved by the State Board for Community Colleges and Occupational Education may require students to take up to twenty-four (24) credit hours per term. For these programs students are allowed to take all necessary courses. In no case may a course load exceed twenty-four (24) credit hours per term except by written permission from the Dean of Student Success and Enrollment Management or Instructional Dean at or before the time of registration. See the current catalog for description of certificate programs and their course requirements.

 

Class Attendance

 Students are expected to attend all classes for which they are registered, except in cases of illness or other emergencies. The instructor shall inform students of any effect of absences on the grade.

 

Grading System

 A permanent academic record is maintained in the Admissions and Records Office for each student who enrolls at Morgan Community College. In addition, grade reports are available to all students at the end of each term of enrollment.

1. The College recognizes the need for a grading system to accurately evaluate the level of academic achievement of students. The following letter grades, corresponding to the standards indicated, may be awarded in each course and then transferred to the grade reports and permanent academic records.

A   The student has demonstrated superior mastery of achievement of course objectives.

B   The student has demonstrated better-than-acceptable mastery of the course objectives and/or additional objectives.

C   The student has demonstrated acceptable mastery or achievement of the course objectives.

D   The student has demonstrated less-than acceptable mastery or achievement of course objectives. In some programs it may be necessary to repeat the course in order to advance as D-level achievement is not satisfactory for advancement in the same or related studies. Credit may not transfer.

F The student has continuously attended course but has not demonstrated achievement of course objectives.

Satisfactory/Unsatisfactory Grades

The grades "S" (satisfactory) and "U" (Unsatisfactory) will be assigned in the following classes:

1. Developmental Education

2. Physical Education

3. Classes having a course number below 100

4. Farm/Ranch management classes

5. Young Farmers classes

6. Other selected courses if approved by the Dean. 

Morgan Community College considers a Satisfactory grade in Satisfactory/ Unsatisfactory courses to be computable at a "D" or better. Courses in which "S/U" grades are earned are not computed into a student's overall grade point average.

A student may repeat a course once in which a grade of "D" or "F" was received as long as the course continues to be offered by the college with the same course prefix, number, title, and credit hours. The student must file the appropriate request form with the Student Services Office at the time of registration.

It should be noted that both the original and repeated grade will appear on the student's transcript; however, the higher of the two grades will be included in the grade point average.

Course for which a student has received a grade of "C" or better may not be repeated for credit. Any exceptions to this policy must be made by the Dean.

A student's grade point average (GPA) is computed according to the following formula:

Number of Credits of "A" multiplied by 4; plus

Number of Credits of "B" multiplied by 3; plus

Number of Credits of "C" multiplied by 2; plus

Number of Credits of "D" multiplied by 1; plus

Number of Credits of "F" multiplied by 0; 

divided by total number of credits accumulated under the above letter grades.

Only the credits accumulated and grade points earned at Morgan Community College are used in computation of the semester and cumulative GPA's which appear on permanent academic records. However, all collegiate level credits accumulated at Morgan Community College, as well as at other institutions, will be included in determining the overall GPA for graduation. An overall GPA of 2.00, as well as cumulative GPA of the 2.00 earned at MCC, is required for graduation.

2.  Other symbols which may appear on grade reports or permanent academic records:

I - Incomplete

IP - In Progress

AU - Audit

S - Satisfactory

U - Unsatisfactory

W - Withdrawal 

Z - Grade not available

Incomplete

  1. A grade of "Incomplete" shall be given only when a student has completed passing work at least 75 percent of the term (12 weeks of 15 week semester) at "D" level or above and has provided evidence to the instructor that the work cannot be completed because of illness or other extenuating circumstances beyond his/her control. An incomplete grade does not permit the student to re-enroll in the class again without payment of tuition.

  2. An Incomplete Grade Form listing and specifying work which the student will need to complete in order to remove the incomplete must be filed with the Registrar when the instructor submits his/her class grades. The form must be signed by both instructor and student.
  3. The Incomplete must be made up no later than the last day of classes the term following the term in which the Incomplete was assigned (summer excluded). If work is not completed, the instructor will assign a grade, or it will administratively be changed to an "F" at the conclusion of the semester immediately following with the exception of Spring; incomplete having the Fall semester to be completed.

In Progress (IP)

For students taking Open Entry-Open Exit course only; pertains to those who maintain continuous registration in a course or regularly scheduled lab. Any student who does not maintain continuous registration and/or certified lab attendance during a regular term will have the IP administratively changed to a U/F.

Audit

The student has elected to audit the course material for self-enrichment or to visit the class periodically as a method of reviewing the subject matter. An audit/visit student does not earn credits or grades. Students may elect to audit courses (or change audit to regular registration) until the end of the add/drop period; a student may not change the destination after the add/drop period.

Withdrawal

A student may initiate a withdrawal from a class or classes at anytime within the first 80% of a term:

 

  1. A student withdrawing from a class or classes during the first 15% of a term will be eligible for a refund of tuition and fees and will not have grades entered on a permanent academic record.

  2. A student withdrawing from a class or classes after the first 15% of term, but within the first 80% of a term will have an academic record with grades entered. If the student is passing the course, a grade of "W" will be granted. If the student is failing at the time of withdrawal, the instructor has the discretion of entering a grade of either "W" or "U/F". These students are not eligible for a refund. Unusual circumstances should be referred to the Dean of Student Success and Enrollment Management.

Instructors may "Instructor Drop" a student from a course or courses for academic or disciplinary reasons at any time within the first 80% of a term. If a student is passing the course, a grade of "W" will be recorded. If the student is failing at the time of withdrawal, the instructor has the discretion of entering a grade of either "W" or "U/F". An instructor cannot submit a "W" as a final grade.

 

The College administration may initiate withdrawal for death, veteran non-attendance, non-payment of fees, disciplinary problems, and similar reasons.

 

Grade Not submitted by Instructor

A Z will appear on the grade report only for classes in which no grade has yet been submitted. A "Z" will be administratively changed to an "F" if no grade is submitted by the conclusion of the following semester.

Adding and Dropping Classes

During the first 15 percent of each term a student may add or drop classes. Specific dates for this add/drop period are listed in the class schedule for that term. Courses dropped during this period will not appear on the grade report or permanent academic record for the student. Adding courses during the latter half of the add/drop period requires the approval and signature of the instructor.

 

Creating the Academic Record
  1. Each course for which a student is enrolled after the add/drop period (first 15 percent of a term) will appear on the permanent student records with a letter grade of A, B, C, D, F, or symbol AU, W, I, IP. When a course is repeated, an asterisk is placed next to the former grade(s) or symbol(s) to indicate that the course was repeated at a later date. The last performance grade (A,B,C,D,F) earned will be the only one used in computing the credits earned and the grade point average.
  2. The instructor of record has the authority and responsibility to award the grades A,B,C,D,F and the symbols I and IP within the guidelines of the Academic Standards Policy. An AU is automatically recorded for courses that a student audits. Instructors follow grade reporting procedures of the Office of Admissions and Records to submit grade reports.
  3. Students have the privilege and responsibility to withdraw from a course if they wish to have a W recorded for the course. Students must follow time guidelines and submit proper forms to the Registrar's Office. An instructor may recommend that a student withdraw from a course, or may ask the College administration to initiate a withdrawal if the student's continued enrollment interferes with normal class progress, or if the student does not meet specified prerequisite(s).

 

Change of Grade
  1. When an AU (Audit) or S (Satisfactory) has been on the permanent record, it cannot later be changed unless the course is repeated.
  2. The following changes of grade must be initiated within one regular semester following the semester in which the grade was assigned:
  1. If a student finds omissions or errors in the grade report, the student may request the Registrar to make a review of the record.
  2. An instructor who is requesting a change of reported grade may initiate a grade change by:

1) Obtaining a Grade Correction Form from the Registrar.

 2) Presenting the completed form to the Dean for signature.

  1. The Z symbol is normally replaced by a grade of A, B, C, D, F, S or symbol I, IP through action by the instructor of record. If the instructor is unavailable for reasons of illness, death, or other circumstances, the supervisor of the instructor may determine and submit a grade based on the instructor's grade book so that the student's academic record may be complete.
  1. Other requests for grade changes should go through the Dean.

 

Table of Contents