Policy

All on-campus and off-campus fundraising activities must be approved through the office of Institutional Advancement prior to any fundraising event.

On-Campus Fundraising Activities

On-Campus fundraising activities include, but are not limited to conducting raffles, selling of goods, selling of services.

 

Off-Campus Fundraising Activities

Off-Campus fundraising activities include, but are not limited to soliciting merchants, foundations, corporations, business personnel, parents, and/or alumni for contributions of any kind through e-mail, telephone, direct mail, and personal contact.

Approval for an entire fiscal year of fundraising events may be obtained by the submission of one detailed application.

Any student enrolled in both MCC and any Secondary Educational Program must complete the Student Signature Form, signed by both the student and parent/guardian.

Student Signature Form

Purpose

The purpose of this policy is to ensure that all clubs, groups, and organizations associated with Morgan Community College and/or the MCC Foundation be recognized and all fundraising activities assured the opportunity for success. 

This policy is made in an effort to assist groups and organizations in planning as well as ensure the appropriate use of the institution's name.  It will not interfere with activities scheduled through the Student Life Coordinator, nor will it become a substitute for completion of request to receive Matching Funds.  Scheduling of events will continue to be the responsibility of the Student Life Coordinator and the Student Government Association as stated in the policies noted in the "Club Charter Packet". 

Procedure

1. Submission of Fundraising Approval Application to the Dean of Institutional Advancement by individual/association (club) officer(s) and advisor(s) at least two (2) weeks prior to the event.  If the Dean of Institutional Advancement is not available, the Student Life Coordinator, or the President of the college may approve the event/solicitation. Fundraising Approval Application

•  If a two (2) week notice is not possible due to circumstances beyond the control of the individual/association (club), approval of events will be evaluated on an individual basis.

2. A copy of the approval will be sent to the Student Life Coordinator for scheduling if necessary.  If the application is not approved, the applicant(s) will be personally contacted to discuss the request.
3. Solicitor(s) will receive notification of approval by e-mail and in writing within 72 hours of receiving the request.
4. Solicitor(s) may proceed with philanthropic endeavor once approval is received.
5. A written report must be submitted to Dean of Institutional Advancement when the event is completed and is the responsibility of the individual and/or association (club) conducting the event. 

NOTE

Individuals and association (club) representatives and advisors will be held accountable for activities and and liabilities associated with the event, and those failing to follow this policy will be subject to loss of matching funds.

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