CP 6-10
Payroll |
Employees should obtain the necessary information and forms concerning contracts, position status, insurance, PERA, Direct Deposit, etc., from the Office of Human Resources. Fiscal Rule, Chap 2, Sect 9.40-01 requires all employees to use Direct Deposit as their method of payment unless there is written request to receive a payroll warrant. Employees assigned to the monthly payroll shall be paid the last working day of each month. All employees assigned to a bi-weekly payroll shall be paid every other Friday as scheduled. Picture I.D. is required for verification. Check advises and checks are placed in the Campus mail for regular full-time permanent employees and mailed to off-campus employees.
|
|
|
All mail is received daily in the mail room and distributed into assigned boxes as soon as it can be sorted. Mail is not opened if specifically addressed; if not so addressed, it is opened by the postal center, so as to determine to whom it should go. There is a depository for stamped personal mail. All business mail must have the six digit account number on the left of the envelope. Any Business Reply envelope must also have a six digit account number or Division name pre-printed. To assure that all mailings meet postal requirements and to save on postage, have any printed material to be mailed reviewed by the postal center prior to printing. UPS and Federal Express Services are available and must be paid prior to pick-up.
|
Purchasing |
All purchasing of materials, equipment, and supplies is completed by means
of a purchase request directed to and received by the Purchasing Office.
Pre-numbered Purchase Orders are placed with vendors. When materials have
been delivered and invoiced, payment is made by a State of Colorado
warrant issued by the Accounting Office. In rare instances where orders
need to be accompanied by remittance, prior approval must be in writing by
the Vice President of Administration. We discourage vendors from accepting
orders without a PO number and the College is not obligated to pay for any
such orders.
All purchase requests must provide an appropriate budget account and be signed by the Responsible Person for that account. Allow sufficient time for purchasing and delivery. Purchase orders for more than $5,000 must be bid. Items purchased by PO are delivered to the requestor and require a signature for receipt. To return an item, contact the Purchasing Department to fill out the appropriate form. |
Supplies |
Incidental supplies - pencils, pens, paper, computer disks, printing
ribbons, stationary, envelopes, etc. are available through the Bookstore.
|
Keys |
Upon request from the appropriate President/Vice President/Dean/ keys will
be issued to contractual and classified employees only. (See CP 16-10 for
procedure for obtaining keys)
The Maintenance and Operations staff are responsible for unlocking doors during regular scheduled hours.
|
Secretaries |
Secretarial assistance is available for faculty members. Work arrangements
with the secretary should be made on a personal basis in conjunction with
the Deans with sufficient time allowed so that the secretary may complete
all assigned work in a timely fashion.
|
Phone Service |
Each department is assigned a three digit long distance code which must be
entered after the long distance number is dialed. That call is charged to
the cost center for the department. A direct Denver line is available for
calls to the Denver metro area. Please contact the operator for access to
this line if you do not have direct access on your extension.
It is requested that phone service of a personal nature be kept to a minimum.
|
Printing & Copies |
A copy access code, which is available through your supervisor, is needed
to access the copy machines which are located in the workroom, fiscal
services, instructional office, and Bookstore. Any large printing projects
should be coordinated with Purchasing for bids.
|
Maintenance |
If a special service of the maintenance department is needed a call to the department or the submittal of a written request should be made describing the required service. Written requests should be directed to Maintenance and Operations. |