CP 6-18
Policy |
The College Controller or the designated Petty Cash Custodians are responsible for the reimbursement of expenditure of funds for purchases from petty cash funds. Petty cash funds shall only be used for payment of emergency or incidental expenses. |
Procedure |
Receipts, cash register tapes, or other proof of expenditures must be submitted by the employee to receive reimbursement from petty cash. Employees must first submit their receipts to cost center responsible person to obtain written approval. Employee reimbursements may be obtained from the Accounting Office. Each person receiving reimbursement must sign a petty cash form certifying receipt of funds. No advances are to be made from the petty cash fund. Payments for personal service expenditures (wages, honorariums, etc.) will not be reimbursed from petty cash funds. All payments must be submitted in accordance with appropriate College Procedures.
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Reimbursement of the Petty Cash Fund |
Reimbursement of the Petty Cash Fund will be received from the Accounting Office upon submission of a properly completed Petty Cash Reimbursement Voucher Form. All receipts or other proof of expenditures must be attached to the reimbursement form. The reimbursement form must be submitted and reimbursed quarterly, at a minimum. |