Data Collection - Meeting Minutes
February 7, 2005
Members present: April Amack (co-chair), Susan Clough, Suzanna Dobbins, Don Estes, Jan Garcia, Dan Hartless, Carol Kuper (co-chair), Cathie Nix, and Kellie Overturf.
1. April began the meeting and announced that the team was having a lunch celebration for a successful review by AQIP of the Data Collection Team’s Action Project document (sent to the AQIP office on September 14, 2004).
Copies of the “document and review” were emailed to team members prior to the meeting and April reviewed the highlights for the team.
April noted that the team’s one-to-one contact of faculty and staff helped us achieve our 84% response rate for college-wide “data needs survey”.
April mentioned that the AQIP office had expressed some concern about the lack of full participation from all team members, but that the team was doing well by holding regular meetings and there was a core group of attendees.
April briefly reviewed the team’s timeline and noted that the team is about one-year ahead of schedule.2. April reviewed the current status of the “data collection” projects that the team has taken on:
“Student Contact Information Cards”, also referred to as the “Inquiry Card”.
No status update was available at the time of today’s meeting as no members of the subcommittee were in attendance.
"Mailer Effectiveness Report" for mailer penetration rates.
Report was completed.
Report meets the needs of Dr. Michele Haney and Mary Zorn."Concurrent High School Enrollment and Success Data Report"
Initial report was completed.
However, Dr. Michele Haney would like to have the data broken down into the following subgroup:High School Academic
High School VocationalTherefore this report is still in progress, with the final report due by the team's next meeting on March 7, 2005.
"Student/Class Success Rate Report" for all registered students
Report was completed.
Report was based on grades only.April also shared another report that Janie Hubbell has completed:
"Course Retention Statistics - Success Data by Delivery Method"
3. Carol handed out the latest version of the “Student Contact Information Card” or “Inquiry Card” from the subcommittee.
The team discussed the latest version and raised a number of concerns, particularly in regards to information requested that should be considered “optional” and information requested that is redundant since it is asked for on another form.
Carol felt that it is important that the team “gets it right” with the inquiry card, even if the process seems to be dragging on.
It was pointed out that the team’s effort to develop a new version of the “Inquiry Card” is an update to an existing card as well as a “re-promotion” due to suspended use.
Therefore the “Inquiry Card” project is still in progress and Carol Kuper will talk with the subcommittee involved. The final “Inquiry Card” is due by the team’s next meeting on March 7, 2005.
4. Carol asked the team to be thinking about what the team’s next project should be from the following proposals:
ABE and Workforce
They need help with tracking their students working with the Bridge Program.
At this time, Julie Waters and Shirley Penn are tracking the students by hand.The Centers want some basic information in a concise format, for example:
Penetration Rates
Technology issues such as downtime of technologyCarol suggested taking on the project for the Centers.
Jan Garcia indicated that the data the Centers want has already been gathered, the Centers just need to learn how to access it.
It was suggested that this data could take the form of a chart such as:List of Data Needs: How to access information:
1. 1.
2. 2.5. Carol announced that she will serve as a subcommittee (of herself) to work with the Enrollment Management Team to share our team’s process and progress.
6. April will talk with Jeff Jones, the chair of the Creative Communications Team to offer our team’s help in regards to developing a “survey” as this team is behind schedule.
7. Carol said that the results from the team’s college-wide “data needs survey” are available.
Carol will send out the “25-page document” to the team by the March 7, 2005 meeting.
Carol suggested that the team will want to do the "data needs survey" again to see if the results have improved.
8. April suggested writing a summary report of our team’s accomplishments so that this information can be shared with the rest of the college.
The team will consider if this suggestion should be pursued at the May 2005 meeting.
9. The suggestion was made, followed by discussion, that college-wide data and information could be made available to staff by posting it on MCC’s Intranet, for example:
"FTE Report" from Janie Hubbell (instead of using the all-staff email).
"Tally Reports" from Connie Mese (instead of using the all-staff email).
AQIP information and reports, instead of its unique address on MCC's web serverNext Meeting: March 7, 2005 from 12:30 – 1:30 PM
Minutes submitted by: Don Estes February 17, 2005
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