Student records are maintained by the Registrar in the Student Services Office at the Fort Morgan campus. Students may request changes to their academic records, request transcripts, and official transcript evaluations.
Students make personal information changes on MyMCC using their Student ID and password.
(Students who are also employees of any CCCS Institution or participate in work-study must make their changes through the Human Resources Department.)
Enrollment verifications at Morgan Community College are processed through the National Student Loan Clearinghouse after the 15-week term refund deadline has past, and periodically throughout the term. Enrollment verifications for insurance purposes (health, automobile, etc.) are handled through the Registrar’s Office.
All grades reported to the Registrar by an instructor are entered upon the student’s academic record. These grades are permanent and will be changed only in the case of a grading or reporting error by the instructor.
See GRADE CHANGES
All requests for name changes to academic records, whether requested by a continuing, former, or readmitted student, must be accompanied by a copy of the legal document issued by the court or legal agency verifying the name change. The Student Services Office will keep a copy in the student’s file. Name changes cannot be done on the web. Students who are employees or participate in work study must contact the MCC Human Resources Department to make their name changes.
All requests for Social Security Number Changes/corrections to academic records, whether requested by a continuing, former, or readmitted student, must be accompanied by a copy of the corrected Social Security card. The Student Services Office will keep a copy in the student’s file.
CCCS Colleges provide an opportunity for students to be recognized with Academic Honors, on a term-by-term basis. Students who qualify will receive a notation for that term on their official transcripts. Those who excel in their courses of study at Morgan Community College may qualify to be named to the MCC President’s List or Vice President’s List.
TO BE ELIGIBLE FOR THE PRESIDENT’S LIST, A STUDENT MUST:
TO BE ELIGIBLE FOR THE VICE PRESIDENT’S LIST, A STUDENT MUST:
The President’s List and Vice President’s List is published after the end of the regularly scheduled fall and spring terms based on the information available at that time. (Term Honors are not awarded for summer semesters)
If a student plans to complete a degree or certificate with applicable transfer credit, an official transcript must be sent to the college.
The transfer of academic credit to the college is governed by the following policies and procedures:
-Approved by CCCS Education Services Council 2/24/06
Official transcripts covering a student’s previous secondary and college education submitted to the College as part of the admission procedure become part of the official file and cannot be returned to the student. The College does not issue or certify copies of transcripts from other institutions. Transcripts, documented military experience and testing scores of approved programs are evaluated in accordance with College policy. The acceptance of this credit is documented on the College transcript.
Transcripts from colleges and universities outside the United States must first be evaluated course-by-course by an approved evaluation service. Approved evaluation services can be found at: http://www.naces.org/members.htm. Transcripts must then be sent to MCC directly from the evaluation services. MCC will then determine the award of credit applicable to the degree or certificate you plan to pursue. You will receive notification when the results are available for you to review.
The Registrar’s Office and/or Transcript Evaluator will review official transcripts and evaluate the credits that apply to the student’s current declared program of study. The student will receive an official notice that the evaluation has been completed along with instructions on how to see which courses apply to their MCC program of study. The Registrar will only accept official transcripts sent directly from the granting institution to Morgan Community College. Any other transcripts received, (e.g.: those opened by the student or which have gone through the student’s hand in some way, those faxed, emailed, etc.) are not considered official transcripts and will not be evaluated. No evaluation will be done on transcripts received for non-admitted students or students who are undeclared. If the student changes a program of study, and wishes re-evaluation of transcripts, the student should notify the Registrar’s Office in writing of the request to have transcripts re-evaluated toward the new program. Only those courses which apply to the student’s current program of study will be evaluated.
Transcripts of MCC college course work are available from the Registrar’s Office by student request at any time via the web. Alternatively, students may send a letter in writing, or visit the college in person to complete the required form. Transcripts of courses taken and grades received will be sent to the institution or organization or individual of the student’s choice. Official transcripts will NOT be released for students with financial obligations to the College or any other CCCS institution.