Cares Act Reporting
Interim Recording Guidelines for Student Portion of the CARES Act Emergency Relief Fund
ED Releases Interim Reporting Guidelines for Student Portion of the CARES Act Emergency Relief Fund
By Megan Walter, NASFAA Policy & Federal Relations Staff
The Department of Education (ED) on Wednesday released reporting guidelines for institutions that have received the student portion of their Higher Education Emergency Relief Fund (HEERF) allocation, which will be used to make emergency grants to students. While ED develops a process for institutions to directly provide the required reporting data, it has in the meantime called for institutions to make easily accessible to the public — via the institution's website — the following items:
- An acknowledgement that the institution signed and returned the certification and agreement form and that the institution has used, or intends to use the funds to provide the mandated amount of at least 50% of the emergency financial aid grants to students.
- The total amount of funds that the institution will receive, or has received under the HEERF student portion.
- Of those funds, the total amount that has been distributed to students as of the date of reporting (i.e. the first 30-day deadline, and then every 45 days thereafter).
- The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and therefore eligible to receive an emergency financial aid grant.
- The total number of students who have received an emergency financial aid grant.
- How the institution determined which students did, or will receive emergency financial aid grants and how much funding they did, or will receive.
- Any instructions, directions, or guidance provided by the institution to students concerning the emergency financial aid grants.
Of note, ED made a change to when the 30-day reporting clock begins. Initially, ED had indicated that institutions were required to submit their first report 30 days from the date the institution signed the certification and agreement form. In this latest guidance, ED changed that date to 30 days from when the institution received its student portion of the HEERF.
ED noted that the above data points are to be reported in the aggregate and in a way that protects personally identifiable information, and should also be updated by the institution every 45 days after the first required 30-day reporting submission.
Student Share
CARES/HEERF Reporting 05/18/2020
CARES/HEERF Reporting 06/25/2020
CARES/HEERF Reporting 08/07/2020
CARES/HEERF Reporting 9/30/2020
CARES/HEERF Reporting 12/31/2020
FINAL CARES/HEERF Reporting 3/31/2021
HEERF II - First Quarter Reporting
March 31, 2021
FINAL HEERF II Second Quarter Reporting
June 30, 2021
HEERF III- Second Quarter Reporting
June 30, 2021
HEERF III- Third Quarter Reporting
September 30, 2021
Institutional/MSI/FIPSI Share
CARES/HEERF Reporting 6/30/2020
CARES/HEERF Reporting (MSI) 6/30/2020
CARES/HEERF Reporting 8/15/2020
CARES/HEERF Reporting (MSI/FIPSI) 8/15/2020
CARES/HEERF Reporting 9/30/2020
CARES/HEERF Reporting (MSI/FIPSI) 9/30/2020
CARES HEERF Reporting-Institutional/MSI/FIPSI 9/30/20
CARES HEERF Reporting-Institutional/MSI/FIPSI 12/31/20
CARES/HEERF Reporting- Institutional/MSI/FIPSI 3/31/21
HEERF I, II, and III Reporting – Institutional/MSI/FIPSI 3/31/21 Revised
HEERF I, II, and III Reporting- 6/30/21
HEERF I, II, and III Reporting- 9/30/21
(00998100_HEERF_Q32021_100821)
HEERF I, II, and III Reporting- 12/31/21
(00998100_HEERF_Q42021_011022)
HEERF I, II, and III Reporting- 3/31/22
(00998100_HEERF_Q12022_040822)
HEERF I, II, and III Reporting – All Funds
HEERF I, II, and III Reporting - 06/30/2022
(00998100_HEERF_Q22022_070722)
HEERF I, II, and III Reporting - 09/30/22
(00998_HEERF Q32022_100522)
HEERF I, II, and III Reporting - 01/06/2023
(00988100_HEERF Q42022_010623)